Category Archives: Topics in Leadership

How to be Taken Seriously. A Short List.

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Over the years I’ve been in a leadership role, I have kept a running list of small behaviors or principles that build trust. They let others know the relationship you have with them is important to you. They serve as a set of behaviors and boundaries that promote integrity. They are things we all can do. Here are eight  I jotted down that recently have meant a lot to me.

  1. Return calls promptly…next day at the latest.  If you can’t call right away send a quick text or email letting the caller know you got their message and will call back the next day.
  2. Return emails on the same day. If you can’t fully answer, shoot back a courteous quick reply letting the sender know when you’ll respond to their question. Keep the conversation going.
  3. If you are going to be late to a meeting send a text or a quick call to let the person leading the meeting know you are on your way and how late you’ll be.
  4. Send  thank you notes, emails or texts frequently. Be generous with “thank you”.
  5. If a group or meeting you are part of doesn’t have a secretary and needs someone to take minutes, volunteer to do it then email out the minutes to the group within 48 hours. (FYI often the minutes are not  much more than a detailed outline)
  6. Before you can expect someone to be interested in what you have to say, you have to be interested in what they have to say.
  7. If you make a mistake admit it, apologize for it, and learn from it.
  8. Do not gossip (revealing personal or sensational facts about others…Merriam-Webster Dictionary). Gossiping ruins your credibility.

I challenge you to put these into practice over the next month and see how it goes.

For Leaders Battling Negative Thoughts: “If You Know How To Worry, You Know How To Meditate.”

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The pastor of the church I attend the shared the quote in the title one time and it has always stuck with me. I know after thirteen years of being the director of a not-for-profit mental health center, in leadership, there are plenty of things to keep your eye on.  Being aware of what is wrong or what could go wrong is part of the job. Thinking about those things can easily become an exercise in ruminating about the worst possible outcome.

I am not, by nature, a worrier, but there are times when a worry gets lodged in my mind and I can’t get rid of it. It just grows and grows, eventually stifling and suffocating my thoughts with its pervasiveness and robbing me of joy. I had that experience this weekend. It started on Friday.

  1. My Friday had been made up of  back to back intense meetings. 
  2. I had a conversation around noon that led me to begin to perseverate on doom and gloom. My mind was just starting the process of ruminating on bad things happening.
  3. Around 3:15 pm, after a non-stop schedule, my brain needed a quick break.  About that time I read a message from a local faith based group. It was part of a verse from the prophet Isaiah, “I  have made you and I will carry you. I will sustain you and rescue you.” 
  4. My spirit immediately connected to the reassuring words. It was the kind of expedience in which you sense the Maker-of-all-things heard your struggle and sent a gentle reminder to encourage you. 
  5. Over the next 44 hours the message of doom and gloom peddled hard for supremacy in my head. I recognized it and tried hard to replace it with the words from Isaiah I had been comforted with on Friday,  “I  have made you and I will carry you. I will sustain you and rescue you.”
  6. I continued to work at replacing the fatalistic thoughts with the encouraging phrase I had been given. When your mind is in this struggle you have to be persistent about reframing the negativity. It takes focus. On Sunday around noon a new perspective broke through. It cleared the path for problem solving and relaxation.
  7. I have not gone back to the doom and gloom thoughts. They have tried to come back but I focus on the truth of that phrase from Friday.

Sometimes I get asked to speak to a group about how to cope with stress. I tell them that for me it is not easy. My job is so stressful I have to take three kinds of medication in order to manage. When I say that, people get a worried look on their face. They relax though when I tell the medications are exercise, journaling, and prayer-meditation. It’s the third one that helped me get through this last bout of worry and fear. 

If you are a worrier remember, if you know how to worry you know how to meditate. You can find truthful words to meditate on by reading classic literature, Scripture, or poetry.  It is about putting good things into your head and focusing on them when worry wants to take over. Also remember, the Maker-of-all-things is here to help you and remind you that you are not in this alone. 

Leadership, walking in the unknown.

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Thursday and Friday of last week I attended the annual conference of the trade association our agency affiliates with. The theme was essentially how to adapt to monumental changes facing the Ohio community mental health system. The speakers were sharing insights into how organizations such as the one I work for could best navigate the unknown waters we, as an industry,  are entering. I knew many people there. We shared conversations about how the companies they worked for were adapting to change. There was a sense of fear in some, a sense of opportunity in others. Everyone seemed to accept that business as usual is over.

I must admit I am nervous about how the changes are going to affect the organization I work for. Can we adapt? More unsettling to me is the question, “can I lead us through this?” It is easy to follow my fears down the dark hole they lead to. But fear is not the path of life, or light or creation. Fear suffocates creativity. Fear sees only the walled off end of a dark ally. 

The changes that are at our doorstep mean that the old ways of doing things won’t work. So we turn our gaze to where the light is; to where the creativity of our team, the guidance of our partners, and the voice of our community leads us. We examine everything, beginning with our assumptions about “how we do things around here.” We draw on the amazing capacity and ingenuity of our coworkers to solve problems. We keep everyone informed and seek input from all members of our team. We build bridges, strengthen relationships, and partner with others to offer solutions to their needs. 

I am blessed to work with amazing people. By the grace of God I will lead them. We will face the changes that are upon us with our minds alert, our gaze forward, our hands solving problems, and our work making a difference for our community. 

Leadership: A Short List of Things I was Reminded of this Week.

  1. If you are a leader, manager, or administrator, make sure you communicate the what, when, where, and why of any changes, big or small, you are making in the organization. Do it as far in advance as you can. Do it  no matter whether its your whole team or just a few people that will be affected by the change.
  2. Take time to thank God for people who are committed to the mission of your organization and who take pride in a job well done. They are your organization.
  3. Employees from the traditionalist generation are a blessing. Their wisdom is priceless.
  4. Make every effort to get the sleep and rest you need. You’re a better decision maker when you are fully rested (in mind and body).
  5. Pray like it all depends on God and prepare like it all depends on you.
  6. When you’re struggling to get something done, ask for help. 

The Battle of Leading.

Keep Striving

I use the phrase “battle of leading” because for me leadership often feels like battling. It involves struggle, it involves confrontation, it involves striving, it involves contending and campaigning. It involves having difficult conversations with an employee who is off track when it would be easier to just let them be. It involves leading a team through major procedural changes rather than letting someone else take the heat. It involves listening and trying to learn from staff who are unhappy with how things are going rather than avoiding.

I am intrigued by other leaders who  also describe their journey in leadership the same way. Abraham Lincoln, Winston Churchill, and Martin Luther King Jr. come to mind. I can’t really compare what I do to the kinds of issues those leaders faced, however I relate to  the mental focus and self discipline they had to use in order to accomplish their great missions.

Leading is full of hard things. For instance this week I am thinking about several issues that lie in the path of my agency. How do we make a high cost department that the community relies become fiscally efficient? How can we recruit employees who will align with our culture and mission? Given major changes in third party reimbursement, what kind of organizational structure and business model will be most effective in two years? The answers to such questions are dynamic. In other words I have to keep answering these questions because what works today will not be what works in 12 or 24 months.

Leading is hard, but it is worth it. Some people cut corners or try to coast. I do not know how a leader could be successful by doing that. To move your organization forward you have to be in the fight. You have to be striving along side the rest of your team. If you don’t strive with them they eventually will not respect you. 

Leaders,
Focus on your agency’s mission, serve your team, encourage others, celebrate every success no matter how small, and take one day at a time. The Creator will give you the strength you need for each day and when you look back you’ll be amazed at how far you’ve come. 

The Glue of Life…and Work.

Trust

Stephen Covey writes “Trust is the glue of life. It’s the most essential ingredient in effective communication. It’s the foundational principle that holds all relationships.” (First Things First, 1994, p. 203)

I don’t see any way around it. When you are leading an organization, you have to trust people. No matter how talented you are, you do not have the specific knowledge required to do all of the tasks that make your business go round. You must trust others to get things done. I am being reminded of this daily, especially lately. The agency I work for launched two new major systems in the last few months. One is an electronic payroll system and the other is an electronic medical record. Though I was part of the selection and initial implementation, the day to day operation, programming, and ongoing development of the systems is being done by a small team of amazing staff. They have a knack and an aptitude for it.  I am also completely relying on them. Our agency is blessed because they are trustworthy, ethical, dedicated and diligent.

What I find interesting is the trust required on my part. I ask questions every day, lots of questions. But in the end, I have to trust them to do the work. I trust them to figure things out and get things done. I trust their integrity, their work ethic, and creativity. They in turn, are empowered by  my trust in them. My trust acknowledges their capability and expertise. 

According to Erik Erickson trust is the first and most basic stage of development (Identity and the Life Cycle, 1959, p. 57).  Erickson writes that without the ability to trust a person cannot develop healthy personality. After 20 years in organizational leadership I would say the same is true of business. A business cannot be healthy unless there is trust at all levels of leadership and staff. Without the giving and receiving of trust an organization is just a collection of people all competing as individuals to accomplish their own agenda. With trust that collection of individuals can become a team moving in the same direction to accomplish a shared mission for the good of each other and the community.

Covey has it right. Trust is essential for holding relationships together and allowing people to move in the same direction.  It is the glue that facilitates shared agendas and shared goals. As an agency director I strive to trust and be trust worthy. It may be my most important job. 

Myths of Your Leadership Identity

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Henri Nouwen, a Catholic Priest and insightful contemplative author talks about the Five Lies of Identity: 1) I am what I have. 2) I am what I do. 3) I am what other people say or think of me. 4) I am nothing more than my worst moment. 5) I am nothing less than my best moment.

I have to confess. As an organizational leader I have struggled with each one of the lies listed by Nouwen. I compare myself or the agency I work for to others and come up short.  I take my professional self too seriously and forget who I really am. I often focus too much on making sure people like me. I often give too much credibility to my failures and not enough credit to the gifts and talents God has given me.

There is a lot of pressure in being a leader. But greater than the pressure is the gift of being able to support, encourage, and serve others through that role. The truth about myself as a leader is that in my job I  have ups and downs, wins and losses, good days and bad days.  The value I have is given to me by my the Creator. It is not found in my position at work or most recent success.  My job is to be a faithful steward for the agency and people I serve. It is to  speak the truth in love, to help others be their best ,  and guide the organization I lead through the many challenges and toward the many opportunities it has in order to accomplish its mission. What a privilege.

Every Day, For Your Staff…

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If you supervise people they want to know that you care about them. They want to know you notice their hard work. They want to know you understand their daily on-the-job experience. Even the most loyal employees can become ambivalent about their job if they sense their direct supervisor doesn’t care. I have seen first hand what happens when great employees feel neglected and ignored. Over time they start to look for another work environment where they’ll be appreciated. One way to help your team feel cared for is by consistently and frequently communicating how much they mean to you. There are many facets to a great work culture and a supervisor who actively demonstrates they care about their team is one of them. Here is a short list of simple daily actions I’ve learned can communicate to your team that you appreciate them:

*Brag about your staff publicly and often.
*Exclaim to others everything your team does right.
*Talk to others about every-time your team goes above their call of duty,
*Tell each staff member how much you appreciate them.
*State specifically what the team members are doing that is making a positive difference.
*Make sure they know you notice their good work and extra effort.
*Smile, look them in the eye and say “hi” every time you cross paths.
*Call then by name and remember the names of their family members.
*Leave no doubt that they matter to you.

You may not feel like doing these things every day, but do them anyway. It will make your team members feel important to you and will help create a culture of appreciation.

Lessons on Leading from Watching The Crown

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My wife and I have now watched the first two seasons of Netflix’ The Crown. It is an intriguing drama about life inside British royalty in the 40’s and 50’s. As I watched, I became aware of several takeaways for leaders.
1) With focus and determination you can become a good leader. Queen Elizabeth begins her role as queen unsuspectingly when her father dies. She is a young 25 year old women. She purposefully and determinedly commits herself to learning how to lead. She gets a university tutor to help her grow in general knowledge in order to keep up in conversations with more educated leaders. She allows Winston Churchill to mentor her in how to carry herself and how to think about her role. She learns how to represent the Monarchy, represent the British Empire, and represent the Church of England by focusing on her role rather than on her own interests. Good leadership and learning go hand in hand. Queen Elizabeth demonstrates that the place you start as a leader does not have to be where you finish, however, to move forward you must put in the time and effort to improve.
2) Sometimes you need to do a 180 degree turn. This lesson is taught by Winston Churchill in the episode “Act of God.” A heavy smog caused by industrial soot coats London for several days and leads to the death of thousands of Londoners. Winston Churchill is initially rather cavalier about how the government should approach the crisis. He is awakened to the gravity of the crisis when he visits a hospital and is moved by the devastation the thick smog is having on the citizens. He quickly pivots his position on the government’s responsibility to take action. Showing compassion, he quickly directs the government to give aid. The change cast him once again as a great and caring leader for the people of the British Empire. This situation reminds me of the saying, “It’s never too late to make the right decision.” You may be pretty far down the wrong road. If so, do a “180.” The people counting on you to do what’s best will thank you.
3) Quite frankly, sometimes, you can’t keep your promises. This is true, usually when you have made a promise out of ignorance, and then realize your promised action is inadvisable. This happened to Queen Elizabeth when she promises to allow her sister Margaret to marry a divorcee. In the end, Elizabeth has to tell her sister that she cannot support the marriage. This is not the only time Elizabeth, in her younger years, makes a promise she can’t keep. Another time, she promises one of her close employees a major promotion. She has to renege on this as she learns more about proper protocol with royal job succession.
Promises are important, and a leader should strive at all times to keep a promise. The lesson here is that as a leader, try get all the facts and consult all the experts before you make a promise. Even then, new information and circumstances may change your ability to keep it.
4) Lack of self awareness leads to disaster. Prime Minster Eden, driven by insecurities, orchestrates the Suez Canal invasion. It precipitates a military and economic disaster for the British Empire. Later, Queen Elizabeth confronts him about initiating this ill fated war. She challenges him for having done so out of feeling insecure and inadequate in the shadow of Winston Churchill. If Eden had been willing to confront his own dark side, he could have avoided that disastrous chapter in Great Britain history. Self awareness is an essential practice for individual leadership development. It is important to continuously work at understanding yourself and being comfortable in your own skin.
5) Pick your friends carefully. Prince Phillip’s friend and private secretary, Michael Parker, turns out to be be not such a good friend. Parker is forced to resign as secretary because of a marital affair. His influence over Prince Phillip and his behavior while with the Prince creates controversy and leads to conflict between the the Prince and Queen Elizabeth. If the Prince had been more careful about the company he kept, he could have saved himself and his family a great deal of embarrassment. It is important to be intentional about who you are spending your time with. Are they people who reflect the kind of person you want to be? Develop a circle of friends who are characterized by supporting each other and motivating each other to love and good deeds.

In my journey as the executive director of a community mental health agency I have learned and relearned the lessons above. Leading is not easy. There are many problems and few easy solutions. Leadership development is a never ending process. It requires ongoing learning and adaptation. The five lessons we see from the characters in The Crown come through their inadequacies and failures. These types of experiences can either be the end of a leader or tools to help grow the leader. The characters in The Crown certainly help us see that.

To Delegate or not Delegate.

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I heard someone this week talk about the difference between responsibilities and tasks as they relate to organizational leadership. Their point was that leaders should delegate tasks and focus their attention on responsibilities. The speaker said delegating a task can empower and create a greater sense of organizational investment within the one it is delegated to. In general I agree with this idea, however I also believe that a leader must always be ready to take on any task in the organization that they are capable of doing. In the agency I am director of, I do not like to ask anyone to do anything I am not willing to do myself. This includes running the vacuum, cleaning toilets, and typing up meeting minutes. For me, I guess, it is both an expression of humility and also sending a message to my co-workers that though I am “the boss”, we are equals.
Delegation feels right to me when I have the sense that by delegating I am either, 1) handing a task off to someone who can do it better and more quickly than me, 2) recognizing another’s expertise and honoring that competence by giving them the task, or 3) creating an efficiency in the agency by allowing me to focus on something only someone in my role can do while handing off a task that can be done by another.
I have seen leaders who appear to delegate because they do not want to  work hard or “get their hands dirty.” They give delegation a bad name. Delegation, when done right and for the right reasons actually strengthens an organization. It spreads information and “know-how” across more individuals. It can create more experts. As leaders we need to be checking our motives so that when we delegate or hand  a task off to someone else we are doing it for the right reason…to someone with the right  skill set for the job, to create an efficiency, or strengthen the organization.